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Wedding Timeline

Congratulations, you’ve booked us for your wedding and as you would already know, we are here to take your wedding day journey with you. Finding the right photographer and videographer to document your wedding day is a huge decision. To have the best wedding photos and videos, you will need a wedding timeline that is carefully designed with your vision in mind, and we will work closely with you to plan your coverage in a way that all the details that make great wedding images and films are considered.

Ready To Start Creating your wedding timeline
wedding beach ceremony

01. CREATE YOUR WEDDING TIMELINE


We know this isn’t the most exciting aspect of your wedding planning, but a detailed timeline of your wedding events will help us capture all the memorable parts of your big day, and not having one can make or break your photography or videography! The key to creating your wedding timeline is to always leave some extra time (some wiggle room) and plan for things that may take longer than expected because honestly, nothing goes as planned on a wedding day.

wooden groom hangar

02. DETAILS - 30 mins


Having at least 30 mins for details ensures that we have plenty of time to capture the start of your day and really tell the full story. Please have the following things ready for us in one place as soon as we arrive. These are going to be for the detail shots: groom’s shoes, tie, watch, cufflinks; and for the bride: invitation suite, shoes, rings, necklace, hair pieces, etc. Please have your wedding dress, bridesmaids dresses and groom's suit on cute hangers, if you didn’t buy one, any nice wooden hanger will do.

bridesman helping bride with her wedding jewelry

03. GETTING READY - 60 mins


The getting ready location you choose can have a dramatic impact on the way your images and video look. Many hotels will have small rooms with bad lighting and no windows. Amazing photographs and videos need amazing light, so consider getting ready in a clean room with as much natural light as possible.

bride and groom first look

04. CONSIDER A FIRST LOOK - 15 mins


This is a favourite of ours because a first look is private and intimate, giving the bride and groom an opportunity to experience the moment together without the pressure of everybody watching them. Your wedding day will go by so fast, so choosing to do a first look over a more traditional aisle reveal frees up time before the ceremony and gives us more opportunities for extra couples portraits. At the end of the day, all that’s left are your great pictures and an amazing film to look back on. 

family portraits

05. WEDDING PARTY/ FAMILY PORTRAITS - 20 MINS


The best time for the entire wedding party is right after the first look or straight after the ceremony, making the later parts of the day much more relaxed and enjoyable for them.


Our photographer(s) is going to want to get as many pictures as possible of the family. These photos can be taken during the first course. Having someone in your wedding party or a close family member assigned to help organize groupings for formal portraits will ensure that no one gets left out, as your photographer will not know all of your family members by name.

bride and groom standing on colourful rocks in the sea

06. COUPLES PORTRAIT - 60 MINS


The couple's portrait session should be an hour before sunset. This is the best time in terms of lighting to ensure that we get some epic shots of the bride and groom. This part of the session can take place in the hotel lobby, outside the church after the wedding ceremony, or even in the park.

"The key to a smooth-running wedding day is planning. Helping our couples put together the perfect timeline that fits their photo and video needs as well as their budget is an important part of our job as destination wedding photographers and cinematographers. Naturally, putting a timeline together is confusing as you likely have no idea how long everything takes."

Wedding Day Timeline

Sample Wedding Day Timeline For A 5 P.M. Ceremony


12:00 p.m. |Wedding party arrival

Both the bridesmaids and groomsmen should arrive early enough to get ready for the ceremony and offer assistance to the happy couple.


1:00 p.m. |Hair and makeup

Hair and makeup appointments for the bride and bridesmaids in the bridal suite; food and beverages available. 


At the same time, the men in the wedding party may be getting professional shaves or haircuts or relaxing with other activities.


When the makeup artist and hairstylist arrives, have them start on the bridesmaids first. 


It's best to have the bride go last so that when her photographer arrives, they can catch those last-minute 'getting ready' shots, and the bride looks the freshest.


3:00 p.m. | Getting dressed

Bride's hair and makeup should be on its final stages.


Bridesmaids and groomsmen get dressed. 


Groom should be dressed in pants and undershirt.


03:40 p.m. |Bride's hair and makeup is done.


4:00 p.m. |Final Prep & Wedding vendor arrival

6 hour photography and videography coverage begins with detail shots — gown, shoes, jewelry, etc. 


Bride gets dressed so bridal and bridesmaids portraits can begin.


Groom is dressed and ready for photos with groomsmen.


Couple has "first look" at special location if applicable and time permits.


Pre-ceremony photos of the couple and wedding attendants or bride with her parents and groom with his parents if if applicable and time permits.


04:45 p.m. |Bride & Groom Prep. coverage is finished

Photographer and videographer leaves and begins set-up for ceremony location. 


5:00 p.m. | Ceremony begins

Groom and guests begin arriving and ceremony starts. 

Ceremony concludes, newlyweds and witnesses sign marriage license.


5:30 p.m. | Cocktail hour and photo session begins

Couple and wedding party portraits follow and guests moves to cocktail area for drinks and appetizers.


After the ceremony, an assortment of portrait photos with the entire bridal party, the wedding couple portrait session.


A videographer will be capturing couples photo session with the photographer.


While a second photographer and/or videographer will be capturing guests mingling, appetizers and reception decor.


6:30 p.m. | Wedding party entrance

Guests move to reception space; wedding party staged for entrance into reception.


6:45 p.m. | Couple grand entrance

Introductions of the bride and groom, followed by first dance.


6:55 p.m. | Welcome speech + blessing

Reception begins. Welcome toast by the Father of the Bride or another VIP guest. Blessing, if desired.


7:10 p.m. | First Course

Salad, Soup/Appetizer served.

Couple sneaks a few minutes to take portraits with parents, family and selected guests if this was not done earlier. This may take up to 20 mins or longer depending on the number of poses and persons involved.



7:30 p.m. | Second Course

Dinner service begins.


8:30 p.m. | Champagne & toasts

Champagne is passed and toasts begins. Best Man + Maid/Matron of Honor Speeches – Encourage each to speak for no more than 3-5 minutes. 


8:45 p.m. | Couple toasts

Thank-you speech by the couple, followed by cake-cutting ceremony, champagne and bouquet toss. Final couple dance – Sometimes couples have a specific song they would like the DJ to play as the last song. It’s a wonderful way to end your wedding on a high note! 


9:10 p.m. | Father/Daughter Dance


9:15 p.m. | Mother/Son Dance


9:20 p.m. | Other special dances


9:25 p.m. | Dance floor opens

Dance Floor is Officially Open.


10:00 p.m. | Photography and videography coverage ends


11:00 p.m. | Wedding concludes

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